EXHIBIT MANAGEMENT
MANAGING YOUR EXHIBIT ASSETS TO BENEFIT YOUR TRADE SHOW ROI  

Maximizing Use and Reducing Costs

Exhibit Asset Management is... "all services related to improving event ROI through effective exhibit management, logistics and graphic communication effectiveness."

We provide Exhibit Management to more than 100 clients and for over 1,000 events annually. Due to our volume, Downing receives substantial discounts from suppliers that we pass on to you.

Further, by properly managing your show schedule, Downing delivers the maximum number of events for your exhibit properties. During peak seasons, if you experience conflicts due to an inadequate number of exhibits, we can seamlessly provide exhibits from our rental inventory to meet your show schedule. This prevents the need for investing in additional exhibit hardware that is only required a few times during a year.
EXHIBIT ASSET MANAGEMENT  
 
Exhibit asset management services at Downing:  
  1. Exhibit and Trade Show Program Analysis
    • Review of overall exhibit program
    • Determine opportunities to reduce costs
    • Determine opportunities to increase effectiveness
  2. Storage
    • For any type or number of exhibits from any manufacturer
    • Complete shipping management included
    • Lower shipping rates due to volume
    • Proper planning reduces expedited shipping costs
    • Centralized Cincinnati location enables faster shipping to most parts of the country
    • Organized, secure storage
  3. Inspection & Refurbish
    • Maximizes the life of your exhibits
    • You choose the level of service
    • Visual inspections to full set-up, inspect and properly repack
    • As a manufacturer, Downing repairs any type of exhibit
  4. Show Services
    • Select the services you want
  5. In-House, Quick-turn Graphic Capabilities
    • Extensive in-house graphic capabilities
    • Change exhibit messages rapidly and frequently
    • Store graphics property like exhibits for maximum protection and maximum target marketing
    • Strong brand management capabilities
  6. On-Line Inventory Coordination & Management
    • Choice of 2 different, secure on-line inventory management systems
    • Share, procure and schedule exhibits and graphics inventory to any needed affiliates and divisions
  7. On-site Show Support
    • For complex exhibits or specialized needs, Downing will provide on-site show managment personnel
  8. Emergency Hotline
    • 24-7 Emergency Hotline with your Downing account manager
Exhibit And Trade Show Program Analysis  
Often the intense schedule and demands of a rigorous show schedule do not allow time for an objective program analysis. Downing offers you an objective analysis of your event program by seasoned industry professionals. We can determine if there are opportunities to save financially as well as present more effectively. This consultative service is invaluable to our clients and has earned Downing a powerful reputation as an exhibit asset manager and program partner.

Your interests, concerns, and issues determine which area of our event analysis programs will be beneficial to you.
EXHIBIT AND PROGRAM ANALYSIS  
  1. Exhibit inventory review: condition, structure, usage and cost
  2. Analysis of freight and drayage costs
  3. Communication analysis
  4. Branding Consistency
Our initial consultation is always at no charge. A phone call or brief visit will allow you to discover whether our services are the right fit for you.
Exhibit Storage  
If your company has multiple exhibits, needs help with maintaining branding standards on exhibits, or simply wants to ease the burden of shipping and storage, Downing has a program for you. Call our office and we will provide a quote for the services you need.
  • Modern 111,000 sq. ft. facility
  • Climate controlled, highly organized
  • Central Cincinnati location ships to most show sites faster
  • Located in the heart of major shipping lines (UPS, FedEx & DHL).
  • Shipping services are automatically part of storage programs
EXHIBIT ASSET MANAGEMENT  
 
Shipping to a show site warehouse by ground is the single best way to reduce show costs. Our high volume and low contracted rates from our central location enables us to pass on considerable shipping savings to our clients. Exhibitors often make the mistake of last minute shipping via airfreight direct to the show. Over the course of a year this expense can blossom into large financial expenditures. Cost-effective management of freight and drayage* is a part of the exhibit asset management program Downing provides.
Inspection Services  
Exhibit containers are always visually inspected upon return to spot any obvious problems as part of the regular storage program at Downing.

Contracted Inspection Services:
  • Designed to fit your needs and your budget
  • You choose the level of inspection service
  • Visual case inspection to complete set-up and proper repack
Refurbish Services:

As a manufacturer, not a reseller, of exhibits, we can maintain and refurbish all custom, portable and modular exhibits. We still supply parts and refurbishing to exhibits that are 40 years old and still looking great!
  • Maintain and repair 100% of all exhibits we design & build
  • Large inventory of stocked parts
  • Repair exhibits from nearly any source
  • New graphics on older, maintained exhibit hardware = decreased cost of ownership
  • Full estimates are provided in advance of refurbish work
  • Digital photos (pre and post-repair) provided upon request
On-Line Inventory Coordination & Management  
Coordinating your inventory effectively is essential for exhibit management. This also includes good communication with your branches across the US and the world. Clients with stored exhibits at Downing typically have their inventories tracked on one of three different Downing systems:
  • An electronic spreadsheet
  • A simplified web-based exhibit management system
  • A powerful web-based exhibit management system
These secure systems let your offices view, select and schedule shows on-line from your exhibit inventory. All three systems offer unique abilities. Based upon your needs, budget constraints, and time constraints, we can help you select the right solution.

EXHIBIT ASSET MANAGEMENT  
 
On-Site Show Support  
When you have specialized technical or complex exhibits, Downing will:
  • Supply experienced in-house personnel on-site
  • Ensure correct set-up ... worldwide
Emergency Hotline  
A 24-7 Emergency Hotline is in place for handling unexpected occurrences and bring emergency assistance to Downing clients. Clients have direct access to their account manager at all times.

*DRAYAGE: "The handling of exhibit properties between the loading dock and the booth area. Also includes handling of goods from advanced receiving, and the removal and return of empty containers."